Tables

You use tables for formatting text in a tabular fashion. You can also use a table to allow recurring fields from a block to be listed in a table. For example, you can create a table with two rows and the required number of columns, define the upper row to be a header row, and let the second row be a body row. In the body row, the Document Developer can specify the XPath to the block to make it a repeating row. You can also specify:

•	Occurrences of the rows, e.g. that a main header only occurs on the first page.

•	That a field in a specific row sums the subtotal of the body rows on previous or current instances of the table.

See Table example.

To let the table flow across several pages, you must add the table to a Story. You can select whether the table is in its own paragraph or if it shares the paragraph with other content. If the table is a paragraph object (default), it can overflow between story frames. If the table is an inline object, all of the table must fit inside one Story frame.

You can also specify if the content of the cells in a table row can continue in next Story frame if the row is not large enough. Or, if all contents of the table row must be rendered in the same Story frame.

Note:

A paragraph table cannot be rotated.

You can view a table separately by selecting a table, right-clicking and selecting Edit in Table View. In the Table View, you can view all row types including the types that only occurs when the table overflows, for example “All but First Instance”.

To add a table for one page instance only

1	Select the Document or Page view.

2	Click the Table toolbar button.

3	In the Insert Table dialog, select the number of rows and columns.

4	Optionally, select the number of header and footer rows.

To add a table to a Story

1	In the Story panel, select a Story.

2	Click the Story View tab.

3	Right-click in the Story and select Insert > Table. A table is inserted in the Story inline with the rest of the Story content.

4	In the Properties panel Table category, specify whether the table is an Inline object or if the table is rendered as a separate Paragraph.

Note:

Do not edit the points of the Story frame when the table is in paragraph mode.

To select a row

There are two ways to select a row:

•	Select the row in the Document or Pages panel.

•	Hold the pointer just to the left of the row until the pointer changes to a row selection pointer, and click.

Figure 31

The table row selection pointer

To select a column

Hold the pointer just above the column until the pointer changes to a column selection pointer, and click.

Figure 32

The table column selection pointer

To select all cells

Hold the pointer just outside the top left corner of the table until the pointer changes to an all cells selection pointer, and click.

Figure 33

The table selection pointer.

To add a row or a column to a table

1	Select the row or column next to which you want to add another row or column.

2	Right-click and select Insert and, for example, Row below.

To add several rows

1	Select a row.

2	Select more rows while pressing the Ctrl key.

3	Right-click the bottom row and select Insert > Row below. As many rows as you selected are inserted below the bottom row.

To specify a row type and its occurrence

1	Select the row that you want to set a row type on. By default the row type is Body.

2	For example, to set the header row type with occurrence on all table instances except the first, right-click the row and select Row Type > Header > All but First Instance.

To add a Subtotal substitution to a row

1	Set the row type to header or footer depending on if you want to display the subtotal from the current page (footer), or from the previous page (header).

2	In the field where you want to add the subtotal value, right-click and select Insert > Substitution.

3	In the Data Selection dialog, click OK.

4	Select the substitution.

5	In the Properties panel Data category, set Substitution type to Subtotal.

6	In the Properties panel Data category, click the Data for calculation field.

7	Click the browse button.

8	In the Data Selection dialog, select the field that is used for calculating the subtotal value, and click OK.

To set shading on a row

1	Select the row you want to set shading on.

2	In the Properties panel Border & Fill category, specify the Fill color. See Text properties.

To specify border properties and fill color for a table

1	Select the table.

2	Specify the table border and background color properties in the Properties panel. See Text properties.

To set properties on a row

1	Select the row.

2	Specify the row properties in the Properties panel. See Table row properties.

To set properties on a cell

1	Select a cell.

2	Specify the cell properties in the Properties panel. See Table cell properties.

To select several cells

•	Select two or more cells by pressing the Shift or Ctrl key while selecting cells.

•	Unselect a cell by pressing the Ctrl key while clicking in the cell.

To merge cells in a row

1	Select two or more cells in a row that you want to merge.

2	Right-click in one of the selected cells and select Merge Cells.

To split cells in a row

1	Select one or more cells in a row.

2	Right-click in the cell and select Table > Split Cells.

Note:

You can not split or merge cells vertically.

To allow content in a row to overflow to the next Story frame

1	Select the row.

2	In the Properties panel Table Row category, select Can Split.