Defining mailing machines

Enveloping can be handled by one or more mailing machines. For example:

•	One mailing machine for documents containing up to seven sheets.

•	One mailing machine for documents containing 8-14 sheets.

•	One mailing machine for documents containing more than 14 sheets.

In the example above, the output job is divided into one unit per mailing machine. If only one mailing machine is used, the entire output job is sent to this mailing machine.

When you define a mailing machine, you must specify the name of the mailing machine, and the maximum number of sheets per envelope for the mailing machine. The name of the mailing machine must be the same as the target folder used by the mailing machine.

Example 1

Using two mailing machines

In this example, there are two mailing machines:

•	MM1 for documents containing up to seven sheets.

•	MM2 for documents containing more than seven sheets.

The output file path (see Defining output paths to mailing machines) is specified as:

C:\STRS_Data\Out\%{TARGET}\document.pdf

When StreamServer runs the job, the output job is divided into two units:

•	One unit for all documents that contain less than eight sheets. These documents are sent in a pdf file to the target folder for MM1:

C:\STRS_Data\Out\MM1\document.pdf

•	One unit for all documents that contain more than eight sheets. These documents are sent in a pdf file to the target folder for MM2:

C:\STRS_Data\Out\MM2\document.pdf

 

Handling large documents

You must make sure the mailing machines can handle large documents, i.e. documents containing a large number of sheets. For example, if you only have one mailing machine, and maximum number of sheets per envelope for this mailing machine is set to 10, it cannot handle documents containing more than 10 sheets. To solve this you can do the following:

•	Define a new mailing machine with unlimited number of sheets per envelope. This will require manual handling of the envelopes.

•	Enable splitting of documents into several envelopes. See Splitting documents.

To define a mailing machine

1	Open the Runtime Output Connector Settings dialog box (generic layer).

2	Click the Job End icon and select the Enveloping tab.

3	Click . The Add mailing machine definition dialog box opens.

4	Configure the settings:

–	Mailing machine name – the name of the mailing machine. Must be the same as the name of the target folder used by the mailing machine.

–	Maximum sheets per envelope – the maximum number of sheets per envelope allowed for the mailing machine.

–	Define maximum sheets per segment – used if you need to divide large output files into several smaller files. See Segmenting output files.

5

Click OK.

Segmenting output files

If large output jobs are sent to a mailing machine, you can divide the output file into segments, i.e. divide a large output file into several smaller files. This means a printer can start printing as soon as a segment file is ready instead of waiting until the entire output job is ready for printing.

You use the Maximum setting to specify the maximum number of sheets to include in a segment file. For example, if you set this limit to 1000, a segment file can include up to 1000 sheets. Note that segments are always split between documents, which means all sheets in a document are always contained in the same segment file.

You use the Last segment max setting to specify the maximum number of sheets to include in the last segment file. For example, if Maximum is set to 1000, and there are 1010 sheets left in the job, there would be 10 sheets in the last segment file if there was no option to set a separate limit for the last segment. If you set Last segment max to a higher value than Maximum, for example 1100, all 1010 sheets are included in the last segment.